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如何做好一場(chǎng)陳述報(bào)告?

所屬教程:職場(chǎng)人生

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2017年08月11日

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Giving presentations is part of our educational or professional lives, whether we like it or not. According to estimations by Microsoft, its PowerPoint software is used to present over 30 million times worldwide every day.

不論喜歡與否,做陳述報(bào)告都會(huì)是我們學(xué)習(xí)或是職業(yè)生涯中的一部分。據(jù)微軟估算,該公司旗下的演示文稿軟件在全球范圍內(nèi)每天都會(huì)被使用3千萬(wàn)次以上。

A presentation is key to getting your message across, whether you’re in an interview or giving a talk in front of the class. And even if you’re not *aspiring to become the next Steve Jobs, it’s still advisable to brush up on the *subtle skills *inherent in quality presentations.

不論你是參加一場(chǎng)面試,還是在課堂上做演講,陳述報(bào)告都是你傳遞信息的關(guān)鍵。就算你并不志在成為下一個(gè)史蒂夫·喬布斯,適時(shí)溫習(xí)一下做好陳述報(bào)告的小技巧也依然是明智之舉。

Control your nerves

控制緊張情緒

For years, Sally Chopping, a speech coach for the US training company Acting for Business, had feared the day she would draw a blank during a presentation. Then one day during a 45-minute speech, it happened –she forgot what she was going to say.

Sally Chopping 是美國(guó)培訓(xùn)公司Acting for Business的演講教練。多年來(lái),她一直很害怕有一天自己會(huì)在做報(bào)告時(shí)腦內(nèi)一片空白。后來(lái)有一天,在做一場(chǎng)45分鐘的演講時(shí),她擔(dān)心的真的發(fā)生了 —— 她忘記了自己接下來(lái)要說(shuō)些什么。

To help her get back on track, Chopping asked the audience to look at the *handout and tell her what topic was up next. At the end of her presentation, audience members gave her top marks for organization.

為了讓自己回到演講的正軌,Chopping 請(qǐng)聽(tīng)眾幫忙看一眼發(fā)下去的文字材料,告訴她接下來(lái)的主題。而在她陳述報(bào)告的最后,聽(tīng)眾們給她的組織表現(xiàn)打出了最高分。

“What that taught me is the audience doesn’t care if you mess up, and what they care about is what you are going to do about it,” Chopping said. “My nervousness went away when I concentrated not on myself, but instead just thought, ‘How is my speech going to help the audience?’ Once you do that, it gets rid of the fear. Every single step of the way, ask yourself: ‘What’s in it for them?’”

“那段經(jīng)歷讓我明白:聽(tīng)眾們并不在意你是否搞砸了(整場(chǎng)報(bào)告)。他們?cè)谝獾氖悄憬酉聛?lái)將如何處理這一切,”Chopping 表示。“當(dāng)我的注意力不在自己身上,而是只想著‘我的演講要怎么才能幫助這些聽(tīng)眾?’,我的緊張感就都消失了。一旦你這樣做了,你的恐懼就會(huì)被消除掉。在做陳述報(bào)告的每一步中,都問(wèn)問(wèn)自己:‘報(bào)告內(nèi)容中有什么能幫助他們?’”

Be prepared

做好準(zhǔn)備

Doug Carter is the founder of Canada-based presentation skills training company Presentations Etc. When possible, he gets to the location of his presentation the day before to make sure all the electronic aids work. He wants to ensure the screen, lighting and inputs all work properly. “Most of the time it works, but the one time it doesn’t, you’re *screwed,” he says.

Doug Carter是加拿大陳述報(bào)告技能培訓(xùn)公司Presentations Etc. 的創(chuàng)始人。在可能的情況下,他都會(huì)提前一天到達(dá)做報(bào)告的現(xiàn)場(chǎng),確保所有的電子輔助設(shè)備正常運(yùn)作。他想要確認(rèn)屏幕、照明設(shè)備還有各種輸入信號(hào)都能正常工作。“大多數(shù)時(shí)候它們都是正常的,但一旦這些設(shè)備無(wú)法正常運(yùn)作,你就有麻煩了,”他說(shuō)道。

In addition, build an exit plan before you present. Having a point from which you know you can conclude your main idea helps when approaching the end of your *allotted time, or if you are given an unexpected five-minute warning.

除此之外,在做報(bào)告前要策劃好收尾。當(dāng)你的指定時(shí)間即將結(jié)束,或者你突然收到了只剩5分鐘的提醒,知道如何能夠總結(jié)自己的中心論點(diǎn)將很有幫助。

Engage the audience

讓聽(tīng)眾參與進(jìn)來(lái)

Whether you’ve got a one-on-one talk or a speech in front of 400 people, think “storytelling”. Stories are powerful because they combine data and information with emotion. The way to a person’s head is through their heart.

不論你是要進(jìn)行一場(chǎng)一對(duì)一的交談還是在400人面前做場(chǎng)演講,都要想著“講故事”這件事。故事往往富有感染力,因?yàn)樗鼈兡軌驅(qū)?shù)據(jù)、信息和情感結(jié)合起來(lái)。打動(dòng)別人要靠走心。

Stories paint even the most complex of topics in a new light and can *portray something new and enhance the message. Sometimes all it takes is a few seconds to connect an audience member with a story, according to Eric English, a communication lecturer at the University of Pittsburgh in the US.

故事能以一種新的角度呈現(xiàn)出最復(fù)雜的話題,能描述一些新事物并增強(qiáng)信息。美國(guó)匹茲堡大學(xué)傳播學(xué)講師Eric English認(rèn)為,有時(shí)只需花上幾秒鐘時(shí)間,便能通過(guò)故事與觀眾聯(lián)系起來(lái)。

Moreover, English also notes that the hardest thing for people to do is say nothing, although it can be an effective tool. If you’ve got something people should read, pause and let them read it.

English 還指出,對(duì)于人們來(lái)說(shuō),最難做到的事情是什么也不說(shuō),盡管這是個(gè)很有效的方法。如果你需要大家讀些東西,就停下來(lái)讓他們自行閱讀。

“One thing that shocks people back into attention is to leave an almost uncomfortably long pause,” he said. “They’ve been used to hearing this voice and all of a sudden it’s, ‘Oh, no, what did I miss?’ That *jolts them and brings them back to the speaker.”

“讓人們回過(guò)神來(lái),恢復(fù)注意力的一個(gè)方法就是一個(gè)令人不自在的長(zhǎng)時(shí)間停頓,”他表示。“聽(tīng)眾們已經(jīng)習(xí)慣了聽(tīng)著這個(gè)聲音,而突然之間(安靜下來(lái),會(huì)讓他們認(rèn)為)‘天哪,我錯(cuò)過(guò)了什么?’那會(huì)喚醒他們,讓他們的注意力重新回到演講者的身上。”
 


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